Referral Matching & Placements Process
Swiis referral and enquiry team receive the referral of the Child or Young Person who requires looking after in a fostering household. This referral will inform the team of the needs and requirements of the child or young person and the required placement type and location. The placements team will review all information and seek further clarification from the local authority if required.
A member of the team will then work on identifying potential matches between our available foster carers and the child/young person(s). This will be based on foster carer availability, skills and knowledge of the placement type and experience of the child/young person’s needs and risks as well as the foster carers willingness to support and undertake transport to the child/young person’s education provision and family contact. Safeguarding of the child/young person and the fostering household is at the forefront of all we do.
The referral team will, once suitable matches are identified, commence discussing the potential placement with the foster carer. This is when the foster carers can read all the details on the referral and ask any questions on the requirements of the placement. The team will also discuss and provide the foster carer with the details of the financial package provided to support the potential placement.
Only when the foster carer has provided Swiis with their permission to be put forward for the placement will the local authority be provided information about the foster carers. The information sent will include the Family Book and or Family Snapshot and Fostering Assessment.
If the local authority wishes to proceed with the placement and the required permissions are sought and agreed, Swiis will work on commencing the placement.
If the child/young person requires a placement introduction before being placed, a meeting between the foster carers and child/young person will be arranged. This could include meeting the child or young person or overnight stays. When the placement is made as an emergency the opportunity for introductions is not available. In all cases the Swiis Supervising Social Worker will be present to support the foster carers with the introduction of a new placement.
Once the placement has been approved by all parties, the referral team will send the carer an Individual Placement Financial Agreement which fully details the carer fee (and any associated support) which has been discussed with you for the particular placement. All placements have Individual Placement Financial agreements to ensure clarity on the fees and other payments which will be paid for each placement made.
Once the child(ren)/young persons are placed, Swiis will arrange a placement planning meeting which will take place in the foster carer’s home and will include representation from the placing local authority and the Swiis Supervising Social Worker. The purpose of this meeting is to share further information about the child or young person, plan what achievements and outcomes are required and the support which will be provided to help you achieve these. The meeting will also identify any known risks and agree strategies to keep everyone safe.
The Multi-Disciplinary Team will also be in touch with the foster carer to discuss any specific needs of the child/young person in placement, providing strategies to support any known displayed behaviours. This team are available to our carers directly throughout their fostering career and can be contacted as and when required by our carers or our carers supervising social worker.
The foster carer will also have immediate access to their foster carer buddy who will be an experienced foster carer to provide support and guidance with the new placement.